Bowling Green, Kentucky
New York, New York
Alexandria, Virginia
Pittsburgh, Pennsylvania
Columbia, South Carolina
Los Angeles, California
Los Angeles, California
Posted: 14-Mar-23
Location: Bowling Green, Kentucky
Salary: Open
Internal Number: 160000
Together, the WKU Office of General Counsel and the Division of Communications & Marketing seek a highly organized, self-motivated individual to serve as Coordinator, Comm/Mktg and General Counsel Operations. The successful candidate will ensure the efficient operation of both departments, manage budgets and purchasing, and handle other administrative and operational duties as assigned.
Primary Job Responsibilities:
The following duties are customary but are not intended to be all-inclusive. Duties may be added, deleted, or changed based on university and divisional needs.
- Coordinate and manage the daily operations of both Communications & Marketing and the Office of General Counsel by fielding phone calls, greeting guests, scheduling appointments, and managing calendars
- Review and compile documents related to open records requests (under the supervision of WKU's General Counsel and/or Asst. General Counsel) in accordance with applicable state laws
- Manage purchasing and budgeting processes for both the Office of General Counsel and Communications & Marketing while ensuring compliance with WKU finance policies
- Coordinate with the Media Relations team in Communications & Marketing to ensure timely and effective distribution of news and information items to local, state, and national media
- Monitor emerging and active issues through social media listening software and news clipping services, keeping leadership in both Communications & Marketing and the Office of General Counsel informed of relevant developments
- Serve as the primary contact for both offices' electronic personnel action forms (EPAFs), inter-account budget transfers, and other administrative forms
- Manage and maintain confidential files, including personnel records and other files protected by attorney-client privilege
- Ensure efficient operations by coordinating supply orders, equipment and building maintenance requests, and performing other duties as assigned
- Prepare and send miscellaneous correspondences on behalf of both units
Skills Considered Essential for Success:
- Strong administrative and organizational skills
- Excellent verbal and written communication skills
- Demonstrated ability to work with multiple stakeholders and constituency groups
- Technological penchant with high levels of proficiency using the Microsoft Office suite
- Ability to adapt to frequent shifts in priority and tactic
- Experience with purchasing and/or budgeting
- Ability to effectively work as part of a team and function independently with limited direct supervision and oversight
- Ability to balance the support needs of two distinct university offices
Job Requirements:
- Bachelor's degree
- At least two years of experience in an administrative assistant role or operational management
Additional Information:
Salary Range: $15.13 - $18.72/hr
This is an in-person, full-time position located on the first floor of Wetherby Administration Building. The position is benefits eligible, and the benefits package for this position include retirement plan options (including Kentucky Teacher Retirement), health insurance, tuition waivers, and generous paid time off provisions. Details about WKU's full-time employee benefits can be found at https://www.wku.edu/hr/benefits/healthandwellness/benefitsguide2023.pdf.
Kentucky state law requires all public institutions of postsecondary education to conduct pre-employment criminal background checks to determine suitability for employment.
Western Kentucky University (WKU) is committed to a policy and practice of providing equal employment and educational opportunities to all individuals. In accordance with Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Revised 1992, and the Americans with Disabilities Act of 1990, no form of discrimination or harassment will be tolerated at WKU on the basis of race, color, ethnicity, national origin, creed, religion, political belief, sex, sexual orientation, gender identity/expression, marital status, age, uniformed services, veteran status, genetic information, pregnancy, childbirth or related medical conditions, or physical or mental disability in admission to career and technical education programs and/or activities, or employment practices.
Persons with disabilities, who need reasonable accommodations to participate in the application and/or selection process, should notify the office of Equal Employment Opportunity/Affirmative Action/University ADA Services (EEO). To request an accommodation, report/express a complaint, or ask questions regarding WKU's Discrimination and Harassment Policy (#0.2040), please contact Mr. Joshua Hayes, EEO Director/Title IX Investigator/University ADA Coordinator, via email at joshua.hayes@wku.edu or by phone at (270) 745-5121.
The University is also required to investigate complaints of sex and gender-based harassment, also a form of discrimination, and has designated the Title IX Coordinator as the individual responsible for coordinating the investigation and response to such complaints. The Title IX Coordinator for the University is Ms. Ena Demir, who can be contacted via email at ena.demir@wku.edu or by phone at (270) 745-6867. Additional information regarding Title IX is accessible via WKU's https://www.wku.edu/titleix/ website.
Information concerning educational programs offered by WKU are provided at: http://www.wku.edu/atwku/academics.php
