PROJECT AND OPERATIONS ASSISTANT, Questrom School of Business, Marketing & Communications (22500542061219)

Tracking Code: 22500542061219

Job Description
The Project and Operations Assistant reports to the Project and Operations Manager of Questrom Marketing & Communications (MarCom). Manages the day-to-day work on the departmental budget. This would include ordering and tracking purchases in procurement by creating PO's, disbursements, submitting ISR's, FSR's, communicating with vendors, and journal entries and tracking all expenses. Follow up on orders to ensure accuracy and efficient budget reporting on all purchases and providing the Project and Operations Manager with quarterly budget reports on spend. Would also be responsible to monitoring the advertising spend on the P-Card to ensure that campaigns are running.

Works with the Project & Operations Manager to ensure that all projects are accounted for in the project management software, track all projects from receipt to fulfillment and delivery. Generates quarterly reports of all projects received and break down of scope of work/time for each project.

Responsible for ensuring that the back end of the operations moves the team forward and that the team has the resources needed to do the work.


Required Skills

• BA/BS strongly preferred
• 3+ years professional experience related to financial management and/or budget related work
• Experience overseeing a significant budget
• Experience with SAP/Ariba
• Fluent with MS office Software
• Enthusiasm and capability to master new technologies and new processes
• Meticulous, initiative-taking, and collaborative
• Strong interpersonal and communications skills
• Strong customer service skills
• Able to negotiate solutions on all levels - efficiently and effectively
• Ability to multi-task is necessary
• Passion for working with financial data and generate quarterly reports

A cover letter is required for consideration for this position.

Please note all newly hired staff and faculty will need to be in compliance with Boston Universitys COVID-19 Vaccination and Booster Requirement within 30 days of date of hire. You must upload your vaccine documentation or request a medical or religious exemption (instructions). For further information on the Universitys response to COVID-19, please visit the COVID-19 Resources site.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.


Job Location: BOSTON, Massachusetts, United States
Position Type: Full-Time/Regular
Salary Grade: Grade 47

To apply, visit https://bu.silkroad.com/epostings/submit.cfm?fuseaction=app.jobinfo&jobid=311337&company_id=15509&version=1&source=ONLINE&jobOwner=1018629&aid=1







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