JOB SUMMARY

We are looking for a self-motivated and high-energy team member to take on multiple marketing, administrative support, and business development duties for a group of high performing sales professionals in a fast-paced commercial real estate office. Ideal candidate is tech savvy with advanced proficiency in Microsoft Suite and has experience using design software such as InDesign, Illustrator, Photoshop, and/or other Adobe Create Suites. Candidate must also have the ability to quickly shift gears, coordinate a multitude of tasks, and work independently.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Administrative and Correspondence

• Coordinates complex on/offsite meetings and conferences. Schedule appointments, keep calendars, arrange travel itineraries and meeting room reservations for sales professionals and Management.

File Process (Listing and Deal Cycle)

• Creates standard listing and commission agreements and ensures correct documentation is drafted and executed
• Monitor Listing Status and Renew Listing when Expired - Gathers supporting documentation to complete voucher forms and process Brokers' commission payments while abiding by company accounting policies as well as local and national laws.
• Monitor Closing Process and Timeline - Ensure Correct Closing Documentation is Drafted and Executed

Marketing Responsibilities

• Maintains CBRE brand, product, office and client messaging and consistency by applying templates to produce marketing materials including flyers, proposals, tour books, maps, floor plans and qualification packages.
• Organizes the preparation and production of customized, client specific property information packages in response to Requests for Information (RFIs) and Requests for Proposals (RFPs).
• Tracks, collates and maintains inventory of marketing materials.
• Design Property Marketing Brochures and Keep Updated
• Create and Update Property Marketing Contact Lists
• Property Email Blasts - Monitor Stats, Contacts, and Schedule
• Prepare and Send Out Property and Holiday Mailers
• Maintain Individual and Team Website
• Prepare and Update Case Studies
• Acts as point of contact and liaison with the CBRE Property Marketing Studio
  

Business Development

• Reviews marketing material specifications and acts as point of contact and liaison with centralized marketing, analysis and research groups, and sales professionals to coordinate the completion and submission of financial, marketing, and various client specific property data to incorporate into customized property information packages in response to Requests for Information (RFIs) and Requests for Proposals (RFPs).
• Print, collate and bind presentations and/or tour books
• Property Tour Searches and Complete Preparation of Tour Packages for Clients
• Lease Proposals Preparation and Responses
  

Financial

• Excel Experience Required
• Pro Calc (a Real Estate Financial Software Program) and Spreadsheet Deal Comparisons