NAIOP SoCal, the leading voice for the commercial real estate industry in Southern California, is seeking a highly-motivated, positive, tech-savvy Director, Marketing & events. Reporting to the CEO, this position serves as the key staff liaison to several volunteer committees responsible for member programs and is the primary staff lead on marketing and managing events. The key tasks include: managing in-person and virtual production and logistics for several events including a major event with over 1000 in attendance; creating sponsor packages; assist in the development of virtual programming and webinars; solicit and secure sponsors; scheduling, attending and taking minutes for in-person and virtual committee meetings; maintaining updated committee rosters in the associations’ CRM/database; negotiating contracts with venues and vendors.
The position works collaboratively across association functions and frequently interacts with member volunteers, other staff and consultants. The selected individual must have experience working with volunteers, managing all expects of in-person and virtual events and working with sponsors. Interacts with member volunteers, affiliated components and potential members under supervision, but with minimal direction.
This is an exciting opportunity to represent one of the most important industries in California. The organization is in the process of modernizing so having experience using a variety of web-based platforms to augment in-person meetings and is essential.
Essential Duties and Responsibilities:
Coordinate scheduling of meetings, in-person and online, of volunteer Committees
Develop agendas, name badges, reports and other meeting materials
Active participation in Committee meetings developing content for virtual and in-person programs and events
Record action items or minutes as needed from Committee meetings
Develop detailed budgets for programs and events
Identify and actively participate in online platforms that bolster community engagement and supplement our in-person programs
Direct all aspects of association events
Identify appropriate venues for programs and events though research and site-visits
Negotiate contracts with venues, hotels and vendors
Communication and coordination with speakers and panelists
Coordinate logistics for all events and meetings, including scheduling of conference rooms, food and beverage ordering and setup, AV equipment, signage, printing and special arrangements
Manage the on-site registration process for events
Maintain history file of all event materials in the shared cloud drive and keep a small number of hard copies
Develop promotional flyers and marketing collateral for email distribution, the web site, social media marketing and hard-copy distribution
Develop content on events and programs for the newsletter
Develop association “swag” for events and distribution to members, sponsors and other partners
Assist the Committees, the CEO and other staff in identifying and securing sponsors
Maintain a detailed list of active and prospective sponsors in the CRM and cloud drive
Review, create and market sponsor packages via email, the website and social media
OTHER DUTIES AS ASSIGNED
5+ years of experience working with professional team members, Board of Directors and/or Members in a Professional Association or a membership-based nonprofit organization.
Excellent marketing and event management skills.
Background in managing a variety of in-person and virtual events including events of more than 1000 attendees.
Impeccable attention to detail and value the importance of member servicing and relationship building.
Experience using a CRM/membership management system a must.
Experience using a business communication platform (i.e. Slack, etc.) important.
Ability to interface with Members and Sponsors in a professional and poised manner via email, virtual meetings, telephone and in-person, particularly in high-pressure situations.
Proven computer skills are required, including knowledge of MS Word, Excel, and PowerPoint.
Experience using a cloud-based file-management system.
A demonstrated ability to work well under pressure, handle multiple projects simultaneously and work under tight deadlines.
Ability to travel locally in Southern California to events, conferences and committee meetings is essential.
Able to exercise good judgment; discretion is necessary.
A self-starter with a “can-do”, flexible approach to the work.
Strong willingness to be a team player – to roll up your sleeves and get the job done.
DOE. A benefits package will be provided.
To be considered, please send a resume, cover letter and salary expectations by July 10 to: email@example.com. No phone calls please.
About NAIOP SoCal
NAIOP SoCal is the leading commercial real estate organization for developers, owners and investors of office, industrial, retail and mixed-use real estate in Southern California. Serving Orange and Los Angeles counties, NAIOP SoCal is one of the largest chapters in the United States comprised of more than 1,000 members. The mission is to provide a unified voice to protect and enhance the commercial real estate industry and quality of life in Southern California. This is accomplished through proactive involvement in public policy, superior educational programs and interactive business relationship opportunities.