Job no: 496371 Department: Health and Wellness Work type: Staff Location: Stanislaus - Turlock Categories: Unit 9 - CSUEU - Technical Support Services, Probationary, Full Time
Position Summary (Classified as: Administrative Analyst/Specialist, Exempt I)
Full-time position available on or after April 6, 2020 in the Student Recreation Complex.
Reporting to the Director of the Student Recreation Complex (SRC), the Aquatics and Marketing Specialist is independently responsible for the day-to-day operations of the physical facility and aquatics operations in addition to budgetary maintenance, analyses and reporting; project and event management; programmatic support; supervision of lead and other student assistants including their hiring, initial and on-going training; evaluation, assessment, development and implementation of operational protocols; and administrative and operational support to the Director. The Aquatics and Marketing Specialist is responsible for providing leadership, judgement, decision making and direction for marketing and the aquatics facility.
Job Duties Duties include but are not limited to:
Oversee day-to-day aquatic and facilities' operations.
Work with the Director to develop and implement a departmental strategic plan and assist with the development of documentation and collection of data analyzing future space needs for recreational programming.
Maintaining membership data base and prepare updated enrollment and membership reports for daily check-in.
Assist in the utilization of membership, facility, and employee management software systems.
Assist in coordination of Campus Recreation aquatics and facilities activities, programs and services. This includes oversight of programs, reservations, events held at the aquatics facility/SRC and an overall supervision, security, scheduling, and management of the SRC.
Collaborate with other departments in an effort to provide a diverse and comprehensive program that is inclusive of the entire campus community.
Serve on campus committees as assigned and assist in departmental actives and special events as requested.
Oversee, manage and maintain all social media accounts/platforms/websites and content related to the Campus Recreation Department.
Coordinate all aspects of hiring (making selection recommendations to the Director), training, scheduling and providing development opportunities for student lifeguards in the aquatics facility and marketing students.
Assist in the creation of Campus Recreation goals and the development of policies and procedures.
Assist with the ongoing development of department policies, practices, documentation, procedures and protocols for aquatic's and facilities and each program area and in the development of employee manuals to assist in training and the implementation of programs.
Maintain current American Red Cross Lifeguard Certification (AED, CPR, First Aid).
Maintain instructor level certifications in AED, CPR, First Aid and Lifeguarding.
Develop and implement aquatic special events to enhance student experience.
Coordinate the assessment of the aquatics intramural programs through surveys, focus groups and other methods.
Train aquatic facility student staff/lifeguards and assist with other Campus Recreation trainings such as AED, CPR, First Aid Certifications, and audits.
Substitute for lifeguards, if needed.
Develop and implement promotions, publications, and marketing strategies, that encourage and invite participation in programs. This includes development of annual brochures, event schedules, flyers, website information, and bulletin boards.
Develop social media content and maintain calendar for Campus Recreation.
Monitor social media accounts daily and respond to inquiries.
Develop and execute effective social media strategies and track results to demonstrate an increase in positive awareness and perception.
Attend campus events to take and post photos as needed on various social media sites/outlets.
Manage Social Media marketing and day-to-day activities.
Create editorial, social media and web content calendars.
Monitor trends in website and social media tools, applications, design and strategy.
Perform other duties as assigned.
Minimum Qualifications Education: Bachelor's degree and/or equivalent training and administrative work experience involving the study, analysis and/or evaluation leading to the development or improvement of administrative and operational principles, procedures, practices, or programs. Experience: Minimum of two years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
Two years of supervisory/lead responsibilities.
Five years budgetary development, control, and analysis.
Directly related experience in a higher education setting.
Strong analytical, critical-thinking and problem-solving skills.
Demonstrated ability to communicate effectively orally and in writing, displaying proper use of grammar, composition, punctuation and professional business writing.
Knowledge of the university infrastructure and applicable policies and procedures.
Ability to learn and apply a variety of complex policies and procedures as related to departmental operations, assessment, strategic planning, program and project reviews and analyses.
Experience to independently gather and organize data, perform research, complete and edit complex written reports and documents.
Independent judgment, discretion, and initiative to address problems and develop practical, thorough, and at times, creative solutions.
Competency to coordinate competing and conflicting priorities according to multiple deadlines and procedures affecting and/or integrating other programmatic and/or organizational units.
Knowledge of university's CashNet cash-handling procedures, reconciliation, and problem-resolution processes.
Ability to effectively handle interpersonal interaction at all levels of the university, handle a highly confidential and sensitive situation, and foster a team-based work environment.
Knowledge of risk management principles and practices.
General knowledge and skills in the applicable administrative and/or program field and a foundation knowledge of public administration principles, practices, and methods.
Knowledge of Social Media platforms, Adobe Creative Cloud, various desktop publishing software and Microsoft Office, and standard office equipment.
Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty.
Working knowledge of operational and fiscal analysis and techniques.
Working knowledge of budget policies and procedures.
Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
Expertise in investigating and analyzing problems with a broad administrative impact and implications.
Ability to make independent decisions and exercise sound judgment.
Ability to anticipate problems and address them proactively.
Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form.
Ability to compile, write, and present reports related to program or administrative specialty.
Ability to train others on new skills and procedures and provide lead work direction.
Special Conditions Typical office environment and equipment within a recreational setting, including the aquatic facility, fitness center, game fields, courts, and campus community. This position requires business knowledge and a wide array of administrative operational experience. This position requires working with students. The individual should be flexible with a pleasant attitude. Interpersonal communications skills and human relations skills, a high degree of personal and professional integrity and respect for privacy and confidentiality, a commitment to students' educational success, resource management skills, a commitment to multiculturalism and diversity and knowledge of legal issues and best practices in higher education are all very important to this position. Some work to be conducted in evenings and on weekends.
License or Certifications
Valid First Aid, CPR, AED Certification.
Valid American Red Cross Lifeguard Certification.
Valid Certified Pool Operator License.
Physical Requirements The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Position may be required to frequently sit, move and stand for standard office and departmental functions and special events.
Requirements may include the need to sit or work at a computer terminal for long periods of time on projects.
Ability to move and stock departmental supplies of approximately 10-30 pounds.
May be required to travel to other offices or buildings on and off the main campus.
Salary Range $3,897 - $7,051 per month plus excellent paid benefits. (Anticipated salary will be $3,897 - $4,287 per month, depending on the qualifications of the successful finalist.)
Compensation & Benefits Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Link to Benefits Summary:CSUEU (Unit 9)
How to Apply To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resume. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the Apply Now button on this page.
Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.
Application Deadline OPEN UNTIL FILLED; SCREENING TO BEGIN MARCH 23, 2020 (Applications received after the screening date will be considered at the discretion of the university.)
Criminal Background Clearance Notice Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Additional Information Campus & Area California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.
Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West's No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.
Clery Act Disclosure
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.
Equal Employment Opportunity
The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.
Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: https://www.dol.gov/ofccp/regs/compliance/sec503/Self_ID_Forms/VoluntarySelf-ID_CC-305_ENG_JRF_QA_508c.pdf.
CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.
INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE
California State University, Stanislaus is an exceptional public university that, because of its student-friendly size and commitment to excellence, is able to offer all the benefits of a private education. CSU Stanislaus offers baccalaureate degrees in the liberal arts, sciences, business and education, as well as teaching credentials, master?s degree programs, and other professional studies. The University is composed of the College of the Arts, College of Business Administration, College of Education, College of Human and Health Sciences, College of Humanities and Social Sciences, and the College of Natural Sciences. Additional course offerings developed specifically for learners seeking professional or personal development are available through University Extended Education. CSU Stanislaus continues to emphasize quality and excellence in education and to respond to the needs of its diverse student population. Through a strong commitment to diversity and educational equity, CSU Stanislaus helps all students reach their full potential.California State University, Stanislaus is an exceptional public university that, because of its student-friendly size and commitment to excellence..., is able to offer all the benefits of a private education. CSU Stanislaus offers baccalaureate degrees in the liberal arts, sciences, business and education, as well as teaching credentials, master?s degree programs, and other professional studies. The University is composed of the College of the Arts, College of Business Administration, College of Education, College of Human and Health Sciences, College of Humanities and Social Sciences, and the College of Natural Sciences. Additional course offerings developed specifically for learners seeking professional or personal development are available through University Extended Education. CSU Stanislaus continues to emphasize quality and excellence in education and to respond to the needs of its diverse student population. Through a strong commitment to diversity and educational equity, CSU Stanislaus helps all students reach their full potential.California State University, Stanislaus is an exceptional public university that, because of its student-friendly size and commitment to excellence, is able to offer all the benefits of a private education. CSU Stanislaus offers baccalaureate degrees in the liberal arts, sciences, business and education, as well as teaching credentials, master?s degree programs, and other professional studies. The University is composed of the College of the Arts, College of Business Administration, College of Education, College of Human and Health Sciences, College of Humanities and Social Sciences, and the College of Natural Sciences. Additional course offerings developed specifically for learners seeking professional or personal development are available through University Extended Education. CSU Stanislaus continues to emphasize quality and excellence in education and to respond to the needs of its diverse student population. Through a strong commitment to diversity and educational equity, CSU Stanislaus helps all students reach their full potential.