This announcement is posted as available position openings occur. New positions will be held open for a minimum of five days from the date of posting. Repeat postings may be closed at any time. Employment is contingent upon new employee providing documents verifying United States citizenship, or for aliens, documents verifying legal permission to work in the United States. According to position requirements, passing a background check and/or a functional capacity test may also be required. For further information, please call 909-607-7816, view our Web page at www.cgu.edu or inquire in person at the Human Resources Department, 150 East Tenth Street, Harper 118, Claremont, CA 91711.
The Marketing & Communications Coordinator works as part of a collaborative, cross-trained team to support the daily operations and changing business needs of University Marketing & Communications, part of the Advancement function. Main job responsibilities include logistics and planning support of activities led by Marketing and Communications, as well as calendar management, event support, and general office support. The regular hours for this position are 8:30 AM to 5:00 PM, Monday through Friday. Hours will vary depending on divisional and University needs, and will include some pre-planned evenings and weekends.
Provide day-to-day operational support to the Marketing & Communications department and team.
Provide logistical and coordination support of university events organized by Marketing & Communications.
Maintain university events calendar and manage bi-weekly distribution to university Community.
Assist with coordination and support of Marketing & Communication software tools, including e-mail management, photo repository, and design platforms.
Maintain and update the department editorial calendar to support marketing content deployment.
Provide proofreading support in accordance with university style guide.
Assist with content development for a variety of platforms including social media channels and university magazine.
Maintain purchase and inventory control of university event items and branded commemorative items.
Provide on-the-ground support for events to help ensure the events run smoothly.
Participate as an active member of the Marketing & Communications team and broader Office of Advancement function, sharing information and collaborating with colleagues in a respectful and professional manner, and contributing to a healthy and positive work environment.
Perform other duties as assigned in support of CGU’s Advancement mission.
Fiscal & Administrative Coordination
Support Marketing & Communications Budget and Operations with the reconciliation of department expenditures.
Solicit vendor quotes for events-related merchandise, and other related services and products.
Serve as the university contact for stationery requests and various miscellaneous forms/materials for faculty, staff, and students.
Provide back-up support to help answer telephones and respond to inquiries.
REQUIRED KNOWLEDGE, SKILLS, and ABILITIES:
Individual must possess knowledge, skills and ability to be able to successfully perform the essential functions of the position, or be able to explain or demonstrate how the essential functions will be performed, with or without reasonable accommodation, using some other combination of skills and abilities.
Ability to work in partnership with the administrative staff to ensure division efficiency.
Strong interpersonal skills to work effectively with faculty and staff and to represent the Division and CGU with tact and professionalism at all times.
Excellent organizational skills. Must be able to prioritize workload and complete tasks to meet deadlines, with minimal supervision.
Experience effectively “managing up” to resolve questions and gather the information and resources needed to execute position responsibilities.
Comfort working with data, including data input, creating reports, and analyzing trends.
Working knowledge of common office procedures and equipment preferred.
Ability to work with diverse groups of people.
Ability to exercise judgment and maintain confidentiality on a wide spectrum of topics and issues for which discretion is required.
Qualified candidates must be proficiency in Microsoft Office programs and email systems.
Proficiency in Adobe Suite applications – Photoshop, InDesign, Illustrator, is preferred.
Able to work weekends and evenings to help with events, as necessary.
Bachelor’s degree preferred or any combination of education and experience that provides the required skills and ability. 4+ years’ experience. Strong organizational and technical skills are necessary; must be computer literate. Must have or be able to acquire an in-depth knowledge of the Workday administrative system and other project management software. Experience in a high-volume, fast-paced, customer service-oriented, data entry and management unit of an educational institution preferred.
Must possess a valid passport and California Driver’s License and meet CGU’s authorized driver’s requirements.
APPLICANTS ACCEPTABILITY FOR POSITIONS REQUIRING USE OF A COLLEGE VEHICLE IS CONTINGENT UPON A DRIVING RECORD ACCEPTABLE TO THE COLLEGE’S AUTOMOBILE LIABILITY INSURANCE. PROMOTION FROM WITHIN IS ENCOURAGED WHENEVER QUALIFIED EMPLOYEES OF CLAREMONT GRADUATE UNIVERSITY ARE AVAILABLE. INTERESTED EMPLOYEES ARE URGED TO CONTACT THE DIRECTOR OF HUMAN RESOURCES IF QUALIFIED FOR ANY OF THE ABOVE OPENINGS. PLEASE DO NOT CONTACT DEPARTMENTS DIRECTLY.
Claremont Graduate University is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, place of national origin, sex, age, sexual orientation, or physical handicap in its employment practice and in admission of students to educational programs and activities in accordance with the requirements of Title IX of the Education Amendments of 1972 and other applicable laws. Claremont Graduate University is committed to affirmative action in employment practices regarding ethnic minorities, the physically handicapped, Vietnam-era veterans and women.
The Claremont Colleges, a consortium of five undergraduate liberal arts colleges, two graduate institutions, and Claremont University Consortium, which provides shared institutional support services, is reminiscent of the Oxford-Cambridge model. The undergraduate colleges include Pomona College, Scripps College, Claremont McKenna College, Harvey Mudd College, and Pitzer College. The two graduate institutions include Claremont Graduate University and Keck Graduate Institute.
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