Boston College Introduction Founded in 1863, Boston College is a Jesuit, Catholic university located six miles from downtown Boston with an enrollment of 9,150 full-time undergraduates and 4,420 graduate and professional students. Ranked 31 among national universities, Boston College has 758 full-time and 1,096 FTE faculty, 2,750 non-faculty employees, an operating budget of $956 million, and an endowment in excess of $2.2 billion.
Job Description The Administrative Assistant provides significant administrative support to the Department Chair, 15-16 Full-Time Faculty and 12-15 Part-Time Faculty in the Marketing Department. The department relies on the Administrative Assistant to assure the smooth functioning of all elements of department work.
The individual provides a variety of fundamental and high level administrative services including, but not limited to, assisting the Chair with course management and scheduling, coordinating and serving as the departmental point-of-contact during student registration periods, preparing correspondence and department promotional materials, tracking specific program and department budgets, assisting all faculty with all office-related activities in support of teaching and research, as well as with travel arrangements, assisting with research labs and coordinating departmental events (including small conferences and
keynote speaker events), managing the student awards annually, and taking notes at staff and faculty meetings.
Responsible for assisting the Chair in coordination of faculty searches and visiting speakers, maintaining the Chair's schedule, and supervising office work study students. A key role is assisting with course scheduling and course registration periods, ensuring students both within CSOM and in the management minors from A&S can enroll in the courses they need. The individual undertakes special projects and assists the Chair as needed. Assist with multiple programs at the undergraduate and graduate level as well as working with part-time, full-time, post-doctoral faculty, and visiting doctoral students, and interfacing with the administrative assistants of the other departments within the Carroll School. This individual is a critical component in the university's and the department's primary objectives of excellence in teaching, excellence in research and providing an enriching environment for all students and faculty.
Full-Time Equivalent Hiring Range: $39,500 to $49,400; salary commensurate with relevant experience.
Requirements Experience:
Superior customer service orientation and professionalism; Ability to work independently as well as in a team environment; Ability to work with varying constituencies including faculty, staff, and students; Excellent writing and oral communication skills; Excellent organizational skills and attention to detail;
Excellent computer skills (Excel, Microsoft Word, Power Point, Peoplesoft Financials and HR, KRONOS, Canvas, Google Docs/Sheets, Gmail, Google Calendar, website updating, Interfolio); Strong interpersonal skills and time management skills; Ability to work under pressure in order to meet deadlines; Ability to gain proficiency with the University's course-registration and scheduling software.
College degree preferred
Minimum three to five years' experience as an administrative assistant or similar position
Closing Statement Boston College conducts background checks as part of the hiring process.
Boston College is an Affirmative Action/Equal Opportunity Employer and does not discriminate on the basis of any legally protected category including disability and protected veteran status. To learn more about how BC supports diversity and inclusion throughout the university please visit the Office for Institutional Diversity at http://www.bc.edu/offices/diversity.
