The Assistant Director supports the success of Kilts Centerâ™s data center initiatives, marketing labs, contact management and events. The primary responsibilities will be to support efforts to expand dataset offerings at the Center. This will involve helping develop and manage new business processes that allow distribution of new datasets to select users. In addition, the assistant director supports administration (documentation, contracts, invoicing) of marketing lab projects and will be a key player in launching a new contact management database and process. Furthermore, this person work with team members to plan and execute logistics around various Kilts Center events. Finally, this position will include other administrative support for the Kilts Center. This team member works collaboratively with multiple departments, building and maintaining relationships, to accomplish all of these goals.
Data Center Initiatives: supports management of contracts, individual registrations, annual updates, and paper tracking. Answer questions, draft communications, track payments and conduct follow-ups as needed. Field technical issues and ensure follow-through on customer support. Provide other support of data center initiatives, as needed.
Marketing Lab Administration: Tracks and manages project sponsors processes including updating coordinating project agreements, sending invoices, tracking payments, and sending thank you notes. Manages the process for all partner communications and project tracking using the University contact database system (Griffin).
Contact management and tracking: Holds the primary responsibility to help create and maintain various databases relevant to Kilts Center. Organizes and tracks data on relationships important to the Center. Coordinates and maintains mailing lists and groups. Tracks, compiles and creates reports.
Event support: Support planning and execution of event logistics that serve all constituents including: students, alumni, corporate partners and faculty (internal and external). Contribute to evaluating, improving and maintaining processes for 15+ annual events, programs and conferences. Plans details and budgets. Prepares communications and/or sponsorship materials related to the Center programs. Interface with students, speakers, alumni, and other participants.
Highly motivated, self-starter and a commitment to professional growth required.
Resourcefulness, creativity and exceptional organizational skills required.
Proven ability to work independently required.
Ability to work on and prioritize multiple projects simultaneously, ask questions as necessary and meet deadlines under pressure required.
Excellent written and verbal communications skills required.
Demonstrated ability to work effectively and diplomatically with colleagues, as well as with students, alumni, faculty and corporate contacts required.
Professional demeanor, including tact, discretion, ability to maintain confidentiality, and a strong customer service orientation required.
Proven office computer skills required: e.g., MS Office, Outlook, Excel, PowerPoint etc.
Willingness to occasionally work/travel evenings and weekends during conferences/events required.
Education, Experience and Certifications
Bachelorâ™s degree required.
A minimum of two years of project management experience required.
At least two years of relevant communications experience required.
Experience with event or program management required.
Experience and understanding of database management, reporting and basic data analyses preferred.
Technical Knowledge or Skills:
Knowledge of the Chicago Booth and/or the University of Chicago preferred.
Note: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
Internal Number: JR01013
About University of Chicago
One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.